Most of us make personal resolutions for the New Year so why not make them as business owners too? What would make your company better? One area that many offices can benefit from is to be better organized and January is a great time to tackle this effort. With the start of a New Year, there’s a spirit of wanting to start new, refresh, and clear out. Here are some tips to get started:
- It’s hard not to keep everything because it might be important. But most of us keep way too much paper. Begin by sorting through past years and decide what can be shredded. If you have a lot to shred, there are companies that will come to your office and shred onsite. Also purge computer files. Backup anything that needs saving but delete what doesn’t. Invest in a shared cloud storage system that can be accessed by the staff but doesn’t take up space on individual computers. You may not become a completely paperless office, but less paper makes for less clutter and less stress.
- Create an area for files that staff members need to reach that is easily accessible. Tidy up the office, donate old electronics, and make sure that break room is a pleasant place for staff.
- It could be time for you to update your accounting systems. There are many services and software systems that will automatically invoice, track payments, and record expenses. Not only will this help with organization, it could free up staff time to focus on other projects.
- Review if there are any documents that need to be updated or put in order, including local and state licenses or tax information. When in doubt, consult your accountant or attorney to make sure you’re current.
If this seems like an overwhelming task, get your staff involved. Create a casual “clean up” day and bring in pizza. If it’s still too much to handle, contact a professional organizer to help. There are companies and services that specialize in office organization, shredding, and IT updates. However, you accomplish it, having a more organized office to start the New Year will help get everyone on track and productive.